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Healthcare Organizational Operations Administrator- DPDM- Item 1206

Department: Division of Program Development and Management (DPDM)
Location: Albany, NY

Healthcare Organizational Operations Administrator- DPDM- Item 1206

Additional Requirements and Day-to-Day Tasks of Position

Preferred Qualifications:

  • Previous experience in a health care or public sector environment  
  • Previous experience as secretary/administrative assistant to a senior level executive
  • Excellent clerical skills.
  • Excellent organizational skills including the ability to manage and prioritize work assignments
  • Ability to be flexible, innovative and work independently with minimal supervision and as a team member
  • Excellent communication skills (written and verbal) with the ability to handle internal and external calls/inquiries. Able to triage calls 
  • Excellent interpersonal skills with the ability to communicate and interact with a wide range of internal and external parties in a consistently positive and professional manner.
  • Strong computer skills with proficiency in MS Office (Word, Excel and PowerPoint). Must be willing and able to learn new computer and technical skills.

Requirements and Day-to-Day Tasks of Position 

  • Provides overall clerical and administrative support, including scheduling meetings and coordinating conference calls, timely distribution and flow of mail, screening and routing telephone calls and providing follow-up as appropriate, copying and faxing, organizing and maintaining individual and contract specific files, and booking conference and training rooms.
  • Reviews, proofreads, and handles correspondence, including e-mail. Composes and handles assigned correspondence to staff and external customers. Recognizes and appropriately handles material which is confidential.
  • Serves as Departmental or Division receptionist, as appropriate.
  • Helps enforce confidentiality procedures. Checks that appropriate files are locked each night before departure.
  • Prepares spreadsheets, charts, tables, slides, Sharepoint and other materials for department staff preparing presentations and reports.
  • Handles travel arrangements and reimbursement as requested. Prepares purchase orders and check requests as requested.
  • Ensures that electronic and paper documents, including meeting minutes, budget documents, reports, records and memos, are filed properly and can be easily retrieved when needed i.e., without the need for extensive searching.
  • Maintains a positive, professional demeanor at all times.
  • Arranges for back-up coverage as appropriate and provides coverage for other administrative areas as needed.
  • All other activities as may be deemed necessary.

Position and Minimum Qualifications:

  • High School Graduate or Equivalent
  • 3 years of administrative experience   

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, marital status, age, national origin, protected veteran status, or disability. VEVRAA Federal Contractor.  

Staffing Solutions Organization LLC is an e-Verify participant.

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